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Electronic Reserve Copyright Guidelines - Bailey/Howe Library, University of Vermont

The copyright law of the United States (Title 17, US Code) governs the making of reproductions of copyrighted material. Under certain conditions, libraries are authorized to furnish a reproduction, but one of the specified conditions is that the reproduction will not be used for any purpose other than private study, scholarship, or research.

Because the library is considered an extension of the classroom, access to reserve materials is limited to course and instructor's name. When faculty submit items to Reserve/EReserve, they should provide the author's name, title of the work, and copyright statement, if there is one. Reserve materials are available only for the semester in which the class is taught. Any uses beyond the first semester require copyright permission. Reserve Department staff will apply for such permission.

Instructors should not place materials on reserve unless the instructor, the library, or another unit of the university possesses a lawfully obtained copy. The total amount of material on reserve for a class should be a small proportion of the total assigned reading for that class when invoking fair use. Materials are available only to the University of Vermont community and all are expected to adhere to these copyright and fair use guidelines.

New, and as yet uncodified, interpretations of the copyright law apply to libraries' electronic reserve systems that provide access to online class materials. Therefore, University Libraries Copyright Guidelines apply alike to materials provided through the Bailey/Howe Library Reserve Desk and to materials available through Electronic Reserve.

The guidelines described below apply to all Bailey/Howe Library Reserves and are in compliance with US Code, Title 17 and UVM Copyright Policy V.2.12.1. Material submitted which violates any of these regulations will NOT knowingly be made available by the library. Instructors will be notified upon discovery of copyright violations and will result in delayed access to class materials through University Libraries.

Copyright Guidelines Summary


One chapter (or 10%) from a book may be placed on reserve unless the instructor received the copyright holder's written permission and acknowledged receipt when submitting materials to reserve.  This applies to edited collections of readings and essays, because each reading is considered a chapter.

Journals and Newspapers

Only one article of the content of an issue of one journal may be placed on reserve unless the instructor received the copyright holder's written permission and acknowledged receipt when submitting materials to reserve. Newspapers are treated the same as journals.

Multiple Copies

For the academic year, only two copies of photocopied material is allowed for every 25 students enrolled in a class, or any fraction thereof, but no more than 5 copies per class. The photocopy should contain the copyright statement.

US Government Publications

Most government publications are in the public domain, i.e., they are not copyrighted, allowing unlimited use and reproduction.

Course Packs

Up to 2 copies of an authorized course pack (produced by Print & and Mail Center) may be placed on reserve. The course pack must be for the current semester only and produced under the guidelines of current copyright law. Course packs from previous semesters will not be placed on reserve unless copyright permission has been extended. Course packs will NOT be scanned for electronic reserve. For more information on course packs and course pack copyright guidelines, please contact Print & and Mail Center, x62960.

Copyright Acknowledgements

Everyone submitting materials to the UVM Bailey/Howe Library Reserve Department must agree to the two following statements. If an instructor cannot abide by these guidelines, the library cannot provide access to the course materials without violating the US copyright law US Code, Title 17 as it pertains to libraries. (For further information, please refer to the US Code Title 17 sect. 108 and UVM Copyright Policy V.2.12.1).

  1. I acknowledge having read the UVM Bailey/Howe Library Reserve Copyright Guidelines and agree that the materials I submit to the UVM Bailey/Howe Library Reserve Department are in compliance with this interpretation of US copyright law

  2. When required, I received written permission from the copyright holder to provide access to the materials I am submitting to any UVM Bailey/Howe Library Reserve Department.

Fair Use Guidelines

As a reader of these documents, you must follow the provisions of fair use; that is, you may make one copy (e.g., download or print) for your personal reading, research, or education. Any other use without permission from the copyright holder is illegal. You must not use any of these documents to mislead others about the views or competence of the author, nor as part of a commercial product. Any copy that is made should preserve the author's name, the title of the document, and a statement of copyright, if  there is one. Making multiple copies for republication would violate the spirit of the agreement under which the authors and the University Libraries provide you with access to Electronic Reserve materials,  derived from the US Code, Title 17, Sect. 107.

Comments? Questions? Concerns? Contact Reserve Department, Bailey/Howe Library, x62023.

last rev. 10/14

Bailey / Howe Library

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